We are a small, professional general contractor specializing in commercial construction. We deliver high-quality projects through strong relationships, clear communication, and disciplined project management. Our team is hands-on, detail-oriented, and collaborative. We’re looking for a Construction Project Coordinator who works closely with our Project Managers and Superintendents to keep projects organized and moving smoothly.
The Construction Project Coordinator supports commercial construction projects by coordinating documentation, tracking project activity, managing subcontractor and compliance items, and assisting with office operations. This role works closely with the Project Manager and Superintendent, helping manage project submittals, paperwork, and day-to-day coordination to ensure projects remain organized, compliant, and on schedule.
This position is ideal for someone with commercial construction experience who is proactive, detail-oriented, and comfortable supporting both the office and the field in a small, professional team environment.
Work closely with the Project Manager and Superintendent to support day-to-day project coordination
Maintain accurate job tracking logs, including schedules, milestones, and action items
Track deliverables and follow up with internal teams and subcontractors to keep projects moving forward
Assist with preparation, review, tracking, and distribution of project submittals
Maintain submittal logs and follow up on approvals and revisions
Assist with other required project paperwork, including RFIs, change orders, meeting minutes, and closeout documentation
Ensure project documentation is complete, current, and properly filed
Track subcontract agreements, scopes of work, contract values, and change orders
Coordinate subcontractor onboarding and ensure required documentation is in place prior to start of work
Track subcontractor payments in coordination with the Project Manager and accounting
Collect, review, and track conditional and unconditional lien waivers
Maintain accurate subcontractor compliance, payment, and lien waiver records
Track and manage subcontractor insurance certificates and compliance requirements
Monitor insurance expiration dates and follow up as needed
Coordinate construction permit applications, inspections, approvals, renewals, and closeouts
Track permit status and communicate requirements to the Project Manager and Superintendent
Coordinate with municipalities and inspectors regarding permit-related matters
Support general office management and administrative functions
Manage company cell phone plans, devices, and user assignments
Support 401(k) reporting and administrative coordination
Manage company documents, templates, and internal records
Track and manage software subscriptions, licenses, and renewals
Serve as a communication link between the office, Project Manager, Superintendent, subcontractors, vendors, inspectors, and clients
Schedule meetings, inspections, and site visits
Support compliance with safety standards, project requirements, and company procedures
Minimum 1–3 years of commercial construction experience in a project coordinator, project administrator, or similar role
Experience assisting with project submittals and construction documentation
Experience working closely with Project Managers and Superintendents
Hands-on experience with subcontractor management, payments, and lien waivers
Working knowledge of commercial construction processes and terminology
Proficiency in Microsoft Office; experience with construction management software (Procore, Buildertrend, Bluebeam, etc.) is a plus
Strong organizational skills and attention to detail
Clear, professional written and verbal communication skills
Ability to manage multiple priorities in a fast-paced construction environment
Combination of office and active commercial jobsite environments
Occasional travel to project sites required
Competitive compensation based on experience
Professional, stable work environment
Opportunity to grow with a small company and take on increasing responsibility
Direct collaboration with experienced commercial construction professionals
Benefits package aligned with company size and role
